SharePoint for Intranet Governance
SharePoint 2010 is a good solution, if you have an abundance of time, patience… and money. SharePoint 2013, is even better, but still requires a lot of care, and investment.
From a governance perspective, SharePoint 2013 is superb, when compared to other platforms, contrary to public opinion of my work (in fact, our intranet is SharePoint 2013; use the keyword search above to seek out the case study webinar replay). It is not perfect, but no solution is.
Like the content of your website or intranet, planning and governance is technology agnostic; whether it’s SharePoint or another portal or content management platform, the necessity for and the approach to governance is the same. In short, governance lives and dies with its owners, and the rules they put in place, regardless of the technology. Governance is largely applicable to any technology platform and as such is generic to start.
When building a governance model for SharePoint, the major components should include:
The umbrella ownership model – Centralized? Decentralized? Collaborative?
Defined ownership structure (names and titles)
Roles and responsibilities (jobs and duties)
Decision making process (who is responsible for what and when)
Authorization (who is responsible for what and when)
Policy (what is allowed, and what is not allowed)
While governance is generic in nature, regardless of the software and hardware, there are some components of SharePoint that require specific consideration. Site Collections and Team Sites are so easy to deploy, and it is so easy for even the most neophyte web users to create a site (e.g. Team Sites, My Sites, Publishing Sites, etc.), SharePoint sites can easily grow at exponential rates and amount to tens-of-thousands in a short period of time. ‘Baking’ in rules and inheritance to site collections is critical to ensuring a consistent, uniform user experience.
These issues and others are discussed in-depth including, SharePoint governance, and some of the specific, requisite steps and policies for implementing intranet and SharePoint Governance in our free white paper, and an accompanying special webinar replay Intranet and SharePoint Governance.
SharePoint 2013: Your Questions Answered.
SharePoint 2013: Pros & Cons.
Toby Ward, CEO and Founder of Prescient Digital Media, is a former journalist and an social business consultant, writer and speaker. Download a free copy of his white paper, SharePoint Governance or a full, printable version of the Social Intranet Infographic.
Watch the related webinar video "Intranet and SharePoint Governance"
Download the accompanying whitepaper "SharePoint Governance"